Wedding Planning Packages Print

Month or Day of Coordination- for up to 250 people*
Ideal for couples who have planned and booked most of their vendors

  • Initial Consultation to determine the size and special requirements for the wedding day
  • Provide templates for final agenda and seating arrangement to the couple
  • Schedule and attend the final venue meeting to finalize:
    • floor plan
    • final agenda
    • menu
    • ensure co-ordination with the MC and DJ
  • Unlimited emails and/ or phone calls
  • Create an alphabetical guest list after receiving the final RSVP’s from guests (3 days prior to the wedding date)
  • Wedding  Manager and a Lead coordinator on site for 12 hours**
  • Co-ordinator will ensure all vendors arrive/ deliver/ set-up as per the agenda
  • Ensure that vendor/ venue contracts are adhered to regarding:
    • Deliveries
    • Timing/ schedule
    • Product setup/ placement
    • Services rendered
    • Final payment
  • Final vendor payments will be regulated and confirmed by our team
  • Execution of details which will include, but not limit:
    • Setting up place cards/ seating chart/ receiving table/ menu cards, etc.
    • Provide a thorough check of the hall appearance, vendor services etc
    • Set up the sweetheart table/ head table for couple
    • Take control of all last-minute items that may arise
  • Guests will be greeted by a team member and assisted as they arrive and will be assisted with place cards or seating chart.
  • Continuous contact with the venue manager or captain assigned to advise on any changes or special requests
  • Test all the audio visuals provided for entertainment and sync the entrance songs with the DJ
  • Co-ordinate the line-up of the Bridal party for the entrance
  • Ensure that the program follows the agenda as outlined by the coordinator and couple. This includes, but is not limited to:
    • Speeches (family/ friends will receive reminders before they are called)
    • Dinner service (ongoing coordination with venue/ kitchen staff )
    • DJ/ MC coordination with timing and
  • Provide assistance with any family/ friends photo sessions.
  • Will confirm with a trusted family member that the money box is emptied regularly in the bridal suite safe
  • Courtesy toiletry baskets will be placed in the Men’s and Women’s washroom with useful items such as advil, band aids, deodorant, mints etc.
  • Providing extraordinary service to the wedding couple so they can truly enjoy their wedding day

1. An additional charge will be added for weddings with 251-500 guests.
2. 12 hour packages may be split between 2 days based at the discretion of the couple. Extra $250 for split day fee.
3. An additional 6 hours of co-ordination may be purchased when full-day planning is booked.