Month Of Coordination

Ideal for couples who have booked all of their vendors Begins 6-8 Weeks before the wedding date

• 6 weeks before the event, schedule Timeline Meeting
• Provide templates for Final Agenda, Details Execution Checklist and Seating Arrangement to the couple
• Meeting at SAWC studio for 2hrs to create the timeline for the entire day(s).
• Upload timeline on Google Docs for any changes and/or additions made by the couple
• Schedule venue visit/ rehearsal a week prior to event date to finalize:
  • Floorplan
  • Final Agenda
  • Menu
• Ensure coordination with the MC and DJ
• During the week of the event:
  • Contact vendors via email/phone to confirm arrival time, final payment and any logistical needs
  • Email timeline to venue, photo & video, transportation and any other vendor involved
• On the day of the event we will:
  • Provide Wedding Manager and 1 lead coordinator to be on site for 12 hours which can be split among two days
  • Lead Coordinator in attendance for 5 hours at Pre – Wedding Event.
  • Provide a thorough check of the hall appearance, vendor services, etc.
  • Execute all details provided by the couple i.e. favours, stationary or rental Items
  • Welcome and greet the guests and assist them with place cards/ seating chart
  • Continuous contact with the venue manager or captain assigned to advise on any changes or special requests
  • Test all the audiovisuals provided for entertainment and sync the entrance songs with the DJ
  • Co-ordinate the line-up of the Bridal party for the entrance
  • Ensure that the program follows the agenda as outlined by the coordinator and the couple.
  • Providing extraordinary service to the wedding couple so they can truly enjoy their wedding day

Additional SAWC Services and Products

• Custom Stationary Design and Print i.e. Ceremony programs, Social Media Signs, Seating Charts, Menu Cards etc.
• Home Décor and Ceremony Rentals
• Ethnic Favors
• Bridesmaids and Groomsmen outfits.