Month of coordination

Month Of Coordination

Ideal for couples who have booked all of their vendors Begins 6-8 Weeks before the wedding date
  • 6 weeks before the event, schedule Timeline Meeting
  • Provide templates for Final Agenda, Details Execution Checklist and Seating Arrangement to the couple
  • Meeting at SAWC studio for 2hrs to create the timeline for the entire day(s).
  • Upload timeline on Google Docs for any changes and/or additions made by the couple
  • Schedule venue visit/ rehearsal a week prior to event date to finalize:
    • Floorplan
    • Final Agenda
    • Menu
  • Ensure coordination with the MC and DJ
  • During the week of the event:
    • Contact vendors via email/phone to confirm arrival time, final payment and any logistical needs
    • Email timeline to venue, photo & video, transportation and any other vendor involved
  • On the day of the event we will:
    • Provide Wedding Manager and 1 lead coordinator to be on site for 12 hours which can be split among two days
    • Lead Coordinator in attendance for 5 hours at Pre – Wedding Event.
    • Provide a thorough check of the hall appearance, vendor services, etc.
    • Execute all details provided by the couple i.e. favours, stationary or rental Items
    • Welcome and greet the guests and assist them with place cards/ seating chart
    • Continuous contact with the venue manager or captain assigned to advise on any changes or special requests
    • Test all the audiovisuals provided for entertainment and sync the entrance songs with the DJ
    • Co-ordinate the line-up of the Bridal party for the entrance
    • Ensure that the program follows the agenda as outlined by the coordinator and the couple.
    • Providing extraordinary service to the wedding couple so they can truly enjoy their wedding day

Additional SAWC Services and Products

  • Custom Stationary Design and Print i.e. Ceremony programs, Social Media Signs, Seating Charts, Menu Cards etc.
  • Home DĂ©cor and Ceremony Rentals
  • Ethnic Favors
  • Bridesmaids and Groomsmen outfits.

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