Ideal for couples who haven’t booked any vendors Begins 1-1.5 year prior to the Event Date
Initial Consultation:
● Determine size, style, and scope for each event
● Create and update the Event Budget
● Provide SAWC Preferred Vendor list and referrals
● Provide spreadsheets for guest and vendor management
Vendor Coordination:
● Meeting and negotiating with TEN vendors (Additional vendor consultations available for extra cost)
● Up to FIVE 2-hour consultations with Bride and Groom or family, including:
● Budgeting Meeting / Inspirational Board
● Four Quarterly Status Meetings
Pre-Wedding Event Planning:
● Assist with the planning of any ONE pre-wedding event (Vendor referrals to be provided)
● Attendance of coordinator for 5 hours on event day
Planning & Timeline Preparation:
● Provide templates for Final Agenda, Details Execution Checklist, and Seating Arrangement
● Create a full timeline/agenda for all contracted events (2.5 – 3 hour meeting)
● Attend Final Venue meeting to confirm the floor plan, timing, and menu
● Provide 5 Rentals from sister company Bling and Bells (valued at $150)
6 Weeks Before the Event:
● Schedule a Timeline Meeting
● Provide templates for Final Agenda, Details Execution Checklist, and Seating Arrangement
● 2-hour meeting at SAWC studio to create the timeline
● Upload timeline on Google Docs for any changes or additions
1 Week Before the Event:
Schedule venue visit/rehearsal to finalize:
- ● Floorplan
- ● Final Agenda
- ● Menu
Ensure coordination with the MC and DJ
During the Week of the Event:
● Contact vendors via email/phone to confirm arrival time, final payment, and logistical needs
● Email timeline to venue, photography & video team, transportation, and other vendors
On the Wedding Day:
● Provide Wedding Manager and 1 lead coordinator on-site for 12 hours (split between two days if needed)
● Lead Coordinator available for 5 hours at Pre-Wedding Event
● Conduct thorough venue & vendor checks
● Execute all details provided by the couple (favors, stationery, rental items)
● Welcome and assist guests with place cards and seating
● Maintain continuous contact with the venue manager or captain for last-minute changes
● Test all audiovisual equipment for entertainment and sync entrance songs with the DJ
● Coordinate the line-up of the Bridal party for a seamless entrance
● Ensure the program follows the planned agenda for a stress-free and flawless event
● Providing extraordinary service so you can truly enjoy your wedding day!
During the Week of the Event:
- Contact vendors via email/phone to confirm arrival time, final payment, and logistical needs
- Email timeline to venue, photography & video team, transportation, and other vendors
On the Wedding Day:
● Provide Wedding Manager and 1 lead coordinator on-site for 12 hours (split between two days if needed)
● Lead Coordinator available for 5 hours at Pre-Wedding Event
● Conduct thorough venue & vendor checks
● Execute all details provided by the couple (favors, stationery, rental items)
● Welcome and assist guests with place cards and seating
● Maintain continuous contact with the venue manager or captain for last-minute changes
● Test all audiovisual equipment for entertainment and sync entrance songs with the DJ
● Coordinate the line-up of the Bridal party for a seamless entrance
● Ensure the program follows the planned agenda for a stress-free and flawless event
● Providing extraordinary service so you can truly enjoy your wedding day!
BOOK A SESSION
Additional SAWC Services and Products
● Custom Stationary Design and Print i.e. Ceremony programs, Social Media Signs, Seating Charts, Menu Cards etc.
● Home Décor and Ceremony Rentals
● Ethnic Favors
● Bridesmaids and Groomsmen outfits.
- Visit our Portfolio Page to see our recent events and weddings.
- For more videos and Inspirations, subscribe to our Youtube Channel.
- Be sure to check out our reviews on Google Reviews.
